Workday Privacy Statement
Effective: 08/18/2023
Previous Version of Our Privacy Statement
At Workday, we believe privacy is a fundamental right, regardless of where you live. When you connect with Workday, we understand you are trusting us to handle your personal information appropriately. That is why we are committed to transparency about how we collect, use, and share that information.
If you’d like to know whether this Privacy Statement applies to you and your relationship with Workday, please see the “What Does This Privacy Statement Cover?” section below. To read the full privacy statement, view the “Privacy Statement” tab below.
Download/print a copy of this Privacy Statement
August 2023 Changes to This Privacy Statement
We added language regarding our reliance on the EU-U.S. Data Privacy Framework as a legal basis for transfers of personal information.
- About Workday Privacy
- Privacy Statement
What our Privacy Statement is about.
Before we share more about our privacy program and practices, let’s make sure we are on the same page about the Workday business model and why it’s important to your privacy rights.
Workday is a leading provider of enterprise cloud applications for finance and human resources. This means Workday customers—companies, schools, and governments—use our software applications to manage their workforces and/or finances.
While Workday has a range of software applications, our flagship products are our human capital management (HCM) and financial management applications. Our HCM applications allow customers to recruit, hire, train, manage, and promote their workforce. Our financial management applications allow our customers to manage their finance processes, from record to report, procure to pay, and contract to cash.
To learn more about Workday products, visit our Product page.
We operate a Software-as-a-Service (SaaS) business model typically for enterprise customers, meaning we do not sell our customers’ users’ data or monetize that by selling advertising. Instead, we sell subscriptions to our services. Our customers control the data they put into our services and how it is used. How we use and disclose our customer representatives’ data is described in more detail below.
Some data protection laws in various jurisdictions distinguish between “controllers” and “processors” of personal information. While other jurisdictions may use different terminology, the concept typically remains the same. A controller decides why and how to process personal information. A processor only processes information on behalf of a controller based on the controller’s instruction; the processor does not make decisions about personal information. Workday may be either a controller or a processor, depending on the scenario.
This Privacy Statement applies when Workday is the data controller of your personal information (unless a different Workday privacy statement is displayed when we collect your personal information), and explains how Workday collects, uses, and shares your personal information for its own purposes. For example, this Privacy Statement covers when you:
- Visit a Workday website that links to this Privacy Statement
- Interact with Workday as a representative of a company that has an account with Workday (e.g. you are our customer or our supplier)
- Create or use an account offered directly by Workday (as opposed to an account offered by our customers)
- Register for or attend a Workday marketing, learning, or training event or webinar
- Provide us with feedback about our products or services
- Receive a sales or marketing communication from us, including emails or telephone calls
This Privacy Statement does not cover how we process personal information on behalf of our enterprise customers as a processor. If you are an employee, a student, or a job applicant of an organization that uses a Workday product or service and you have questions or concerns about the personal information your organization holds in Workday about you (when Workday is a processor), please direct your request to that organization. Workday cannot respond directly to your request.
If you are a Workday employee or job applicant or you visit a Workday facility, information about how we use and protect your information is communicated to you in a separate statement.